Executive Assistant

MetroEast Community Media is seeking a full time Executive Assistant to support administrative activities at our Gresham, Oregon facility. 

Interested candidates should submit a resume and cover letter to jobs@metroeast.org. Please list “Executive Assistant” in the subject line of your email.

Description:

We seek a bright, enthusiastic individual with excellent people skills. The ideal candidate is experienced in managing multiple priorities in a fast‐paced media production environment. They are well organized, flexible and enjoy the challenges of supporting a diverse non‐profit environment. Must possess great attention to detail and be able to take informed, yet decisive, action on issues that arise. Candidate must also possess a strong commitment to the overall organizational mission. A high level of professionalism is crucial to this role.

Knowledge/Skill Requirements:

• Communication skills with experience in delivering customer service satisfaction

• Detail-minded with exceptional organization skills

• Avid media consumer with keen interest in digital technology and media

• A strong interest in working within a diverse and technologically advanced environment

• Comfortable with the use of and ability to learn new digital technologies and media tactics

• A team player who is passionate about their contribution towards delivering great work

• Strong knowledge of the social media landscape

• Diligent note taking capabilities

Responsibilities:

Administrative:

• Greet guests and assist clients with proper check‐in and check‐out

• Respond to inquiries regarding policies, practices and services in accordance with the current operating rules and procedures

• Provide data entry support using CiviCRM

• Membership and training enrollment

• Schedule meetings and take detailed minutes

• Assist with travel arrangements

• Assist with the bi-annual submission of MHCRC reports

• Provide written content for website

• Provide media support

• Archive printed media coverage

• Act as a liaison to the Board of Directors and senior management teams

• Organizing and coordinates executive outreach and external relations efforts

            • Answering telephones, scheduling appointments, creating agendas, taking minutes, sorting mail,                               ordering supplies, and performing other daily tasks                           

CEO Support:

• Provide daily administrative support to the CEO, including, but not limited to, schedule planning, electronic and written correspondence, presentation and calendar management and additional duties as assigned

• Coordinate and take minutes at monthly board meetings

• Assist with high-level special events, meetings, and projects as needed

• Support the CEO using good judgment, discretion, and a positive attitude

Special Projects & Events:

• Assist in coordinating organizational events from event conceptualization to execution

• Organize office events, celebrations, and outings

• Attend networking events and build relationships with local nonprofits and business members in the community

Qualifications:

• Highly developed verbal, written communication and interpersonal communication skills

• Working knowledge of Microsoft Office Suite and Google Drive

• Computer and internet literate at an advanced level

• Ability to manage confidential and sensitive information

• Ability to communicate and work effectively with people of diverse social, cultural, economic, age, gender and racial backgrounds

• Convey a warm and professional public manner at all times

• Support the organization's strategic alliances and partnership

• Ability to work a flexible schedule that includes evening and weekend hours

• Project management experience is a plus

• Previous experience in nonprofit preferred

• Experience in Adobe Suite preferred

Fluency in Spanish preferred

Education/Work Experience:

• 4‐year degree preferred or related experience

• At least 3‐5 years professional‐level office management/admin experience

Working Conditions/Physical Demands:                                                                                                                  Work is usually performed in an indoor office environment with long periods at a desk. Environment is oriented to public service and subject to constant work interruptions. Employees may work under the stress of continual public and/or inter‐departmental contact and pressure to meet deadlines. The employee must frequently lift and/or move up to 25 pounds.

Salary: $15.50-$17.50 DOE + Benefits

To Apply:

Email a cover letter and resume to:  jobs@metroeast.org

Applications will be accepted through 12/14/2017 11:59 PM Pacific Time.